MEMBERSHIP & SUBSCRIPTION MANAGEMENT

Manage your members, publications, proposals, organizational resources, and conferences with an easy-to-use, custom and branded solution.
Screenshot of Appointment Form

Membership Management

The AGENCYEDU team has the experience and expertise to put together a custom membership portal that handles the specific administrative tasks that you want to offload to a dedicated website. We begin by talking to you and learning what you hope to accomplish through such a site. Then, we put together a proposal that outlines the costs and development times related to your needs, as well as that offers various options for expanding the site or reducing the proposed costs. Once an executed contract is in place, we develop your site to match your existing branding and websites, adding the features that you need, and always keeping in mind future expansion.

Because your membership system is being developed just for your organization, the system will contain only those features that you need and will work exactly as you envision. Some of the possible functions of such a site include:

  • New and Renewal Memberships: Our membership portal systems can handle all aspects of your membership needs. From allowing new members to join, to handling membership renewals and reminding your members of an expiring membership, to providing access to your organization's resources and publications, we have the expertise to create a tailored membership system. By integrating a merchant account into your portal, we can even handle dues and provide a wide range of financial and statistical reports.

  • Conference Registrations: If you hold conferences or other gatherings, then our conference registration system would prove to be an invaluable tool for your organization. That system allows you to define conferences and allows your membership to register for those conferences. You collect the information that you need, and members manage their registration completely online. We can even combine the conference registration system with a merchant account to allow for registrations to be paid online with a credit card.

  • Proposal/Grant Submissions and Reviews: If your members submit conference or presentation proposals or if they have the opportunity to apply for grants, then we can add a proposal and review system to your larger membership portal. That system allows you to define proposal or grant opportunities, and allows your members to submit their applications and have designated reviewers review those applications all online via a secure and tailored interface.

  • Secure and Auditable Election Systems: If you need to hold officer or committee elections, or if you want to poll your membership for any purpose, we have the ability to create a custom elections system within a larger membership portal. The system allows for fully auditable voting, instant or delayed results, and off-site archiving and backups. Additionally, once created and installed, the system can be reused without any additional cost simply by defining a new election opportunity within the membership system.

  • Organization-Specific Tools: Our membership systems are truly custom--a fact that allows us to tailor your system to meet your exact needs. For current clients, we've created highly specific features such as group or institutional memberships, job listing and event registration tools, detailed custom reports, searchable publication archives, and even professional membership certificates and cards that can be downloaded online or automatically printed and mailed when a member subscribes or renews.

All of our membership management systems are custom, but are often priced at less than many off-the-shelf solutions. More importantly, your organization maintains its brand through a highly customized, unique, and expandable portal that contains just the features that you need. That's why we count the Independent College Advancement Association, International Writing Centers Association, the National Conference on Peer Tutoring in Writing and the Midwest Writing Centers Association among our many satisfied clients.

screenshot of application

CENTEREDSERVICE, a sister brand of AGENCYEDU, is a full service event and organizational management firm dedicated to providing conference management, membership management, and on-site conference support to organizations without dedicated, full-time staff. For more information on leveraging our staff to meet your membership's customer service needs, for design and printing of conference schedules, signage or nametags, or for a proposal on managing all aspects of your next conference, visit www.CENTEREDSERVICE.com.


screenshot of application

Subscription Management

The AGENCYEDU team has the experience and expertise to put together a custom subscription management portal that handles all aspects of a print or online publication's administrative tasks. We begin by talking to you and learning what you hope to accomplish through such a site. Then, we put together a proposal that outlines the costs and development times related to your needs.

As your subscription management system is being developed just for your specific publication, the system will contain only those features that you need and will work exactly as you envision, while being branded to match the existing look of your publication. Some of the possible functions of such a site include:

  • Subscription Management & Payment Solutions: Our subscription management systems can truly handle all aspects of your subscription management needs. From allowing new and existing subscribers to pay for a subscription, to emailing or mailing subscription expiration reminders, to handling access to specific resources (such as a publication's archives), we can create the system that maintains your identity while providing the automated tools that your publication needs. And, you'll always have instant access to your subscriber list and subscription reports.

  • Online or Print Publication Tools: We have the experience to create systems designed for traditional print or for fully online publications. For example, we've created online publication tools that allow editors to lay out an entire online issue, even allowing for multi-modal publications that include embedded video and audio. We've also created online searchable archives for a print publication. And, we've even created solutions for handling customer inquiries related to missing issues, "print-on-demand" or warehoused back issue fulfillment, or copyright and reprint requests.

    We even have the in-house ability to design, print and mail your printed journal or newsletter, allowing you to focus on the content and not on the administrative, routine tasks of subscription management.

  • Manuscript Submissions and Reviews: Most of our subscription management portals include some level of manuscript submission and review system. Our systems allow authors to submit their manuscripts based on the criteria that you set. And, you can define reviewers to anonymously review each manuscript based on the criteria that you define. Everything is logged, customized, and exportable. Once a manuscript has been accepted and edited, we can even set the system to publish the article online or in your printed publication with a single click.

  • Subscriber "Pay Wall" Archive Access: Since our systems are truly custom (often for less than the cost of an off-the-shelf solution), we can make the system work exactly as you want it to work. Your archives can be instantly available and searchable to subscribers only, for example, or we can set the system to allow non-subscribers to only access a sample issue. For printed publications, we can even scan your archives and make them available online to your subscribers, while ensuring that the text is watermarked and protected.

All of our subscription management portals are custom, but are often priced at less than many off-the-shelf solutions. More importantly, your publication maintains its brand through a highly customized, unique, and expandable system that contains just the features that you need. That's why we count WLN: A Journal of Writing Center Scholarship, the The Peer Review and the The Journal of Writing Assessment among our many satisfied clients.

screenshot of application