Process and Procedure Automation
The AGENCYEDU team handles much more than full application development. In fact, the majority of our work focuses on creating solutions that automate a manual process or procedure for a client. Typically less expensive than full application development, these solutions are designed to alleviate a time consuming process that can be handled automatically electronically. We have the experience to handle really any request and are happy to provide a no-obligation proposal that describes the cost, deadlines, and our understanding and recommendations for any project.
Since every project is truly unique and incredibly site specific, one of the best ways to understand our capabilities is to review some of the requests that we've fulfilled.
Automated Planning and Scheduling Solutions: At the beginning of each semester, one of our clients found himself spending hundreds of hours putting together a teaching schedule for the various teaching assistants and instructors within the department. That schedule, based on departmental need and instructor availability, training, and experience, also required approval from both instructors and departmental leaders. We replaced this manual and time consuming process with an automated program that allowed the client to enter the department's needs, while allowing instructors to enter their availability, preferences, and experience. With one click, our program creates a recommended schedule, allows for modifications, and solicits and collects approvals from instructors and other departmental leaders.
Capstone Requirements and Reminders: One of our clients, a departmental advisor, preferred to keep his notes on his advisees' progress through the curriculum within a spreadsheet that he stored on his computer. However, every few weeks, he would have to work through every row in that spreadsheet to find students who needed to make appointments or who needed to submit something by an upcoming date. Rather than creating a complete, online database solution, we simply created a smaller program that allowed the client to upload his spreadsheet once a week. The program would then work through the spreadsheet and send automated emails to those students who needed to submit information or contact him for an appointment.
Contact Form Automated Response System: We are also always happy to implement small requests tailored to meet an exact need. For example, one of our clients found herself spending ten to twenty minutes per day responding to emails from high school students interested in her department's offerings. With just a few hours of work, we modified the client's existing web-based "contact" form to solicit a student's reason for contacting the department, and to automatically respond with information based on that reason. Only if the student's question wasn't resolved automatically would the system send the email to our client for a more direct response. A few years later, the client asked us to add another feature that would log all emails and offer a quick report to the client--something that we did with just a couple of hours of additional work.
Backdoor Program Access Solutions: The AGENCYEDU team also specializes in adding functionality to an existing application or program. For example, one of our clients uses a commercial program to manage scheduling, recordkeeping and reporting at one of their university centers, and they've set the program to only allow for logins using valid university usernames and passwords. We created a new control panel and front-end programming that enabled them to make exceptions to university-dependent student logins so that non-university students could be given access to their center management program.
We truly love thinking about ways to automate manual processes and procedures, and we have the experience to create creative solutions quickly and at the most economical pricing possible. If you have a process or procedure that takes your time, but that you think might be able to be automated, let us put together a no-obligation proposal today.